Cine Tracker is the equipment management platform built for film programs and rental operators. Track every camera, lens, light, and accessory across bookings, classes, and locations, with conflict detection that catches double-bookings before they reach the cage door. Built by a cage manager who runs $1.5M of gear and got tired of FileMaker losing inventory mid-checkout.
Community CollegesUniversity ProgramsPrivate Film SchoolsMFA ProgramsContinuing Ed Depts
What's in the Box
Equipment management, end to end.
Every feature listed below ships today. No roadmap items, no "coming soon" asterisks.
01
Full Inventory With Custom Fields
Cameras, lenses, lights, audio, grip, and expendables, all organized by category, manufacturer, location, and vendor. Define your own fields per category (serial, firmware, sensor size, condition notes) and they show up everywhere the item does.
02
Bookings With Real Conflict Detection
Two crews requesting the same Alexa on the same weekend? Flagged the moment the second request is submitted, with overlap windows shown down to the hour. Booking calendar, week view, upcoming/out/past tabs, iCal subscription.
03
Reusable Kits & Booking Scripts
Build a "C300 Mk III handheld package" once and drop it into any booking. Or write a script like [Camera handheld -tripod 2], and Cine Tracker resolves it against real availability, complete with conflict warnings, every time it runs.
04
Classes, Enrollment Links & Faculty Approvals
For film programs: build a class roster, whitelist the gear that class can touch, and share a self-enrollment link with students. Instructors approve or reject each requested item from an emailed link, no login required, and a rejection bounces the request back to the student automatically. Free student accounts on every plan, because seats are staff-only.
05
Shooting Schedules & Production BudgetsPRO PLAN & UP
Students get a real stripboard covering scenes, shooting days, crew, talent, locations, weather, hospital info, and printable call sheets with signatures. Plus a department-based budget with estimated vs. actual line items. All linked to the gear booking.
06
Rental Pricing, Invoices & Stripe Payouts
Flag any booking as a rental, set per-item price overrides, add fees and discounts, and send a branded invoice. Connect your Stripe account and clients pay directly into your bank, because Cine Tracker never touches the funds.
07
Cage Schedule & Pickup/Return Windows
Lock pickups and returns to specific days of the week, set semester end dates, restrict overnight loans. Returns flow into a faculty-approved queue so nothing gets quietly checked back in without eyes on it.
08
Isolated Database Per Organization
Every org gets its own PostgreSQL database, never a row in a shared multi-tenant table. Strong story for FERPA conversations with university IT and for rental houses that don't want their inventory commingled with anyone else's.
09
CSV Import, Tasks & Calendar Feeds
Bring your existing inventory in via CSV with column mapping. Track to-dos with private/assigned/global visibility. Subscribe to your booking calendar from Google, Apple, or Outlook with a per-user secret URL.
The Flow
From request to return. All in one system.
01
REQUEST GEAR FROM AVAILABILITY
Students or clients browse real-time availability across cameras, lenses, audio, and grip, filtered by category, location, and the class or project they're booking against. They build a kit, pick pickup & return times, and submit.
02
CONFLICTS & APPROVALS, HANDLED
Cine Tracker checks every requested item against existing bookings and surfaces overlaps before the request lands in your queue. Faculty (education) or staff (rentals) approve the booking in one click.
03
CHECK OUT AT THE CAGE
Gear is staged before the booking window opens. The booking sheet, whether printable or on-screen, shows every item, every script-resolved kit, and any custom items added by the requester. Sign off, mark out the door.
04
RETURN, APPROVE, INVOICE
Returns flow into an approval queue so nothing gets quietly checked back in. For rental clients, generate a branded invoice from the booking with one click, and Stripe handles the payment directly to your bank.
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From the Field
What gear managers actually say.
★★★★★
The cage line used to eat into production days. Students would show up, wait, and still leave without what they needed. Now gear is staged and ready before they arrive. I don't think I've had a line in three weeks.
Marcus DelgadoEquipment Manager, East Coast Film Academy
★★★★★
Every other system we tried was built for an IT department or a rental house. Cine Tracker is the first one where I didn't have to explain what a kit checkout even means, or fight to keep student data off someone else's servers.
Dr. Priya NairChair of Production Studies, Midwest Community College
★★★★★
Faculty approval changed how our whole program runs. Professors actually know what their students are shooting. And the condition photo record has already saved us thousands in damage disputes.
Tommy ParkCage Supervisor, Pacific Cinema MFA Program
Pricing
Transparent pricing for programs of any size.
From a single class to a five-department institution. Unlimited free student accounts on every plan.
